The Corporation is the legal form of a business that is at the heart of modern business law. The corporate form is not popular for new businesses.1 Most large companies use the corporation. Learn how to manage a corporation effectively.
Types of legal entities
Definition
A corporation2 is a type of legal entity3 created by state law. 4
Reason to Incorporate a Corporation
Corporations provide several benefits to businesses and investors:
Limited liability and protection of personal assets,
Flexible ownership structure with classes of stock, options, warrants, convertible debt, and the like,
Separate legal person identity (corporations can do many of the things that a natural person can do).
Types
Corporations are most often distinguished by the subchapter of the Internal Revenue Code5 under which they fall. There are three common types of corporation:
After you form a corporation, you must maintain it to keep it in compliance. Track the following information for a corporation:
Legal name is official name on the Articles of Incorporation.
Address should be the principle place of business.
Registered Agent or legal address is the place where you receive service of process.
Website is not legally required but is part of standard contact information.
Email is not legally required but is part of standard contact information.
Phone is not legally required but is part of standard contact information.
Place of Incorporation is the legal jurisdiction for registration. In the United States, legal entities are formed under state law.
Legal Form is the type of legal entity, such as: limited liability company, partnership (limited, limited liability, limited liability limited, or general), corporation, trust, or estate.
Tax Status is determined by federal tax law. In general, entities are either taxable, pass-through, or not-for-profit. LLCs are usually pass-through because that is one of their principle advantages over corporations. However, LLCs can elect other tax status.
Documents and filings
This table summarizes the types of corporation documents and filings:
After forming a corporation, it is important to track compliance obligations. Compliance requirements vary widely based on jurisdiction, line of business, and type of legal entity.
Of course, you should substitute actual filing requirements for your business. This table gives you a framework to capture the essentials of any compliance filing.
Officers and directors
Officers and directors over time
Not all businesses have a Board of Directors or even officers. LLCs, corporations, and some forms of partnership generally create a corporate structure for governance (a board of directors) and management (officers or managers).
Most states require that corporations have a Board of Directors unless the shareholder agreement provides otherwise.12
People often serve more than one role so it is important to list officers and directors by role and not by name. In the long run, it is also helpful to track terms of service for each role and person.
Here is the information to track for officers and directors:
Type of Role: officer, director, or other (consultant, lawyer, accountant, or auditor)
Title: chair, director, President and CEO, Treasurer, Secretary, etc.
Name: first and last name
Start Date (term of service): date of appointment
End Date (term of service): date appointment ends
Please note that a person can have two different roles with very different terms of service.
Ownership
Corporate owners and investors are usually called "Shareholders" or "Stockholders". Ownership interests are called "stocks" or "shares". There are several other instruments which convey ownership interests such as options, warrants, and convertible debt.
You should capture the name of the owner and the percentage of ownership at a minimum.
Conclusion
To preserve the benefits of your legal entity, effective ongoing maintenance is critical.
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Legal Guide to Entity Management
Make your life easier. Learn how to manage legal entities effectively: any legal entity type, any jurisdiction, ownership, organizational charts, officers and directors, and more.